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eCopy ShareScan Suite

Nuance eCopy ShareScan Suite

With ShareScan Suite, you can use multifunction peripherals (MFPs) or scanners for a wide range of secure document scanning processes with seamless integration into business applications that support automated workflows. The Suite provides a consistent, intuitive interface across any capture device, promoting user adoption and increasing the value of your hardware and software investments.

Using the world’s No. 1 optical character recognition engine - OmniPage - ShareScan offers unparalleled conversion accuracy, allowing you to scan hardcopy documents into editable Microsoft® Word and Excel formats. ShareScan saves time and reduces the costs of data entry and retyping, freeing you to tackle more productive tasks. ShareScan Suite offers native integration with leading document management scanning, e-mail, fax, database, collaboration, and cost-recovery software applications. 

ShareScan Suite is ideal for businesses that need to:

  • Integrate paper documents into electronic business processes
  • Further leverage investments in Microsoft® technologies
  • Track or charge back for copying, printing, or scanning
  • Manage risks associated with paper documents
  • Enable workers to easily share paper documents & collaborate as they would with electronic documents
  • Retrieve, edit, and distribute scanned documents
  • Implement scanning solutions that are easy to support and require little training
  • Expand systems to meet customized or evolving business needs


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eCopy ShareScan Suite

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What's Included

ShareScan connects MFPs or scanner to your networked enterprise applications for easy, secure distribution of paper-based information.
eCopy PaperWorks™ PC software provides the tools to scan, merge, and modify documents and connect them with business applications.
eCopy Connectors & Extenders link eCopy-enabled devices with software applications to let you scan directly to those applications. eCopy ShareScan Suite includes Connectors and Services* to applications such as:

Additional Connectors & Extenders are available.

Key Features


When you need to:

ShareScan Suite delivers:

Integrate paper documents into electronic business processes

  • Real-time, dynamic integration with document management software, collaboration, and other business applications

Leverage investments in Microsoft technologies

  • Integration with Active Directory, Exchange, SharePoint, Access, and SQL Server, as well as additional Microsoft applications from third-party developers using the ShareScan SDK
  • Microsoft® Word and Excel output support, ensuring you can work with documents in all common formats

Track or chargeback for copying, printing, or scanning

  • Integration with accounting and cost recovery software

Manage risks associated with paper documents

  • User authentication and access to business applications through dynamic integration
  • Audit trails, document tracking, PDF/A document scanning, and file encryption

Enable employees to easily share paper documents and collaborate as they would with electronic documents

  • Scan-to-e-mail directly from the MFP or scanner.
  • E-mail address book / global address list access at MFP or scanner
  • Scan-to-fax, network or Web folders, databases, or FTP

Retrieve, edit, and distribute scanned documents

  • Scan-to-desktop, including the ability to scan to multiple users' inboxes
  • eCopy PaperWorks to edit PDFs, and combine scanned documents with electronic documents into a single PDF
  • Use optical character recognition (OCR) to create Microsoft Word or searchable PDF files from scanned documents

Implement solutions that require little training and are easy to support

  • Intuitive graphical user interface and consistent user experience across all MFPs or scanners
  • Centralized administration
  • User-account-based security and access are dynamically updated from existing back end systems

Expand systems to meet customized or evolving needs

  • Hundreds of third-party integrations for popular applications -  or create custom integrations through a Windows SDK
  • eCopy Quick Connect for rapid creation of scan workflows, including file naming, indexing, and destination options


Minimum Requirements

Minimum Software Requirements for MFPs and Scanners:

  • Windows® Vista Business and Enterprise Edition
  • Windows XP/2000/2003
  • 512 MB memory recommended
  • Intel® Pentium® PC (2.0GHz)


eCopy ShareScan Suite is available for Multifunctional Peripherals (MFPs) and Scanners.

For MFPs, eCopy ShareScan Suite is available in two configurations:

1. Nuance eCopy ScanStation includes a freestanding touch screen and full keyboard that connect easily to any scan-enabled MFP. The ScanStation includes all the hardware and document imaging processing software you need.
2. A software client for select MFPs that lets you access eCopy ShareScan from the MFP's touch screen and server software. 

For Scanners, Nuance eCopy ShareScan Suite runs with the external ScanStation only.

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eCopy has immensely improved the process associated with transferring case files. On our last project alone, we saved over 100 labor hours. 
-Nathan Anderson
Information Services Manager
Klarquist Sparkman, LLP
ShareScan Suite v4

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